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GoFBO for Part 91 flight departments

Run the department, not the spreadsheet.

The schedule, the crew group text, the fuel calculator, the maintenance tracker and the receipt shoebox, replaced by one system the scheduler, the crew and the owner can all see. Built for corporate and private flight departments with one to a few dozen aircraft.

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Fly charter too? See Part 135 →
The GoFBO schedule with every aircraft, crew time off and maintenance
GoFBOText message
Sawtooth Air trip request: SAW-1041 PIC N525SA KBOI–KASE Sun 9:30 AM. Reply YES to accept or NO to decline.
YES
Thanks Dana, you're confirmed on SAW-1041 as PIC.
AI Trip Builder

Just forward us the text. GoFBO builds the trip.

“Bill and Joe want to go to the next Bears game.” That's the whole request. Forward the text to GoFBO, forward the email, or paste it in. GoFBO looks up the game, picks the airport, works out when to land and when to leave, adds the fuel stop, asks the one thing nobody said, and has a Requested trip waiting for you.

Your GoFBO texting number [email protected]
GoFBOText message
Bill and Joe want to go to the next Bears game.
Trip SAW-1047 started: N350SA KBOI → KPIR → KMDW Sun Oct 25, landing 2:20 PM for the 3:25 PM kickoff at Soldier Field. When do Bill and Joe want to fly home?
Monday morning around 9
Done: home Mon Oct 26, wheels up KMDW 9:00 AM via KPIR. SAW-1047 is waiting for you to schedule.
RequestedSAW-1047KBOI → KMDWFinish the trip

One sentence in. A whole trip out.

“Bill and Joe want to go to the next Bears game.”

  1. Reads the request

    "Bill and Joe" is two passengers. "The next Bears game" is an event it has to look up.

    2 passengers · event: the next Bears game
  2. Finds the game

    It searches the web for the Bears' next game: the date, the kickoff and the stadium. An away game sends it to that stadium instead.

    Sun, Oct 25 · 3:25 PM kickoff · Soldier Field, Chicago
  3. Picks the airport

    Every airport within 45 nm of Soldier Field is checked for the runway this aircraft needs, the drive to the stadium and FBOs you already use.

    KMDW Midway · 35 min drive · 6,522 ft runway
  4. Sets the arrival

    Kickoff, less the drive, less 30 minutes at the FBO to unload and find the car.

    Land KMDW by 2:20 PM CDT
  5. Chooses the aircraft and the departure

    The aircraft free that weekend, with flight times from its own cruise speed, worked back to a departure time in Boise's time zone.

    N350SA · wheels up KBOI 8:05 AM MDT
  6. Adds the fuel stop

    Boise to Midway is 1,255 nm and the King Air is planned at 1,000 nm, so it stops near halfway, at an airport with the runway and an FBO, your fuel program's first.

    Fuel stop KPIR Pierre · 45 min on the ground
  7. Asks what it can't know

    Nobody said when they're coming home, so GoFBO asks by text or email. The answer plans the return.

    "Monday morning around 9" → home Mon, Oct 26 via KPIR
  8. Hands it to a person

    A Requested trip lands on the dashboard and every scheduler is told. Add the crew, check the times, click Schedule. Nothing is scheduled by itself.

    SAW-1047 · Requested · waiting for you

From the text to the schedule in three steps.

  1. Forward it, or paste it.

    Text it to your GoFBO number, forward the email to [email protected], or paste it into AI Trip Builder on the dashboard. Owners can send their own requests too.

  2. GoFBO plans it.

    The event, the airport, the times, the fuel stops, and the aircraft when only one fits. Anything a trip can't be booked without (the day, how many are going, when they fly home) is asked by text or email, and the answer updates the trip.

  3. A person schedules it.

    It lands on the dashboard as a Requested trip and every scheduler is told. Add crew, check the times, click Schedule.

More about AI Trip Builder

AI Trip Builder's plan for the Bears trip: the legs, the fuel stop at Pierre, and what GoFBO assumed

Only your people, and nothing scheduled by itself. Requests are accepted only from people in your GoFBO account who can create or request trips: email has to pass SPF or DKIM, and texts have to come from a phone number that person has agreed to use with GoFBO. Owners only ever get their own aircraft, and every trip waits as Requested until a scheduler schedules it. Part of the AI add-on, with potential delay detection and crew destination research.

Fuel planner

Save thousands a year on fuel.

Enter each leg's burn and max departure fuel from your flight planner and the price at each FBO. GoFBO compares tankering, buying at every stop and every mix in between, ramp fees and fee-waiving gallons included, and tells the crew what to order where. Trip after trip, it adds up to thousands a year.

  • Refuel or tanker, stop by stop
  • Ramp fees and the gallons that waive them, counted
  • The plan rides along on the crew's trip sheet
Try the fuel planner yourself

How it works

The GoFBO fuel plan: where to tanker and where to buy on a three-leg trip, with the savings
Crew coordination

Crew accept trips with one tap.

Ask by seniority, rotation or first available. Each pilot gets the request by text or email and answers YES or taps Accept trip; a decline or no answer moves on to the next pilot by itself. You see who was asked, who said no, and who has the trip.

  • No app to install, no group text
  • Quiet hours and reply windows you set
  • Every message and answer logged on the trip

How it works

A trip's crew tab: the PIC confirmed and the SIC seat being filled by seniority, with who was asked and who declined
The trip request a pilot opens on their phone, with Accept trip and Decline
Receipts and trip costs

Receipts that read, sort and file themselves.

Snap a photo or drop in a stack. GoFBO reads the vendor, date, amount, gallons and card, picks the category, files each receipt to the trip it belongs to and matches it to the company card statement. Nobody retypes a number, so the typos, wrong categories and receipts filed to the wrong trip are gone, and the month closes without a shoebox.

  • Read and categorized automatically, several at once
  • Filed to the right trip; card statements imported and matched
  • Anything unreadable is flagged, never guessed

How it works

The company card statement in GoFBO: charges matched to receipts and trips, and the one still missing a receipt
A fuel receipt read from a photo: amount, date, vendor, category, card and gallons filled in

Everything a flight department runs on.

Pick one for a short walkthrough on the real screens.

AI Trip Builder

Text it, forward it, and the trip is built.

How it works

Schedule and trips

Every aircraft, crew and day off on one calendar.

How it works

Crew requests

Pilots accept trips with one tap.

How it works

Fuel planner

Where to tanker and where to buy.

How it works

Trip sheets and briefings

Weather, NOTAMs and FBOs for every leg.

How it works

Receipts and trip costs

Read, categorized and filed for you.

How it works

Maintenance

CAMP import, squawks and engine TBO.

How it works

Flight logs

Hobbs and fuel from a photo after landing.

How it works

Risk assessment

A FRAT on every trip.

How it works

Owners and statements

Owner requests, statements and the year's map.

How it works

Weight and balance

Load manifest on your CG envelope.

How it works

Safety management (SMS)

Part 5 SMS, ready before May 28, 2027.

How it works

It saves me an entire day every month.

Before GoFBO

Crew dropped every receipt into a shared Box folder, and the trip coordinator spent a full day each month sorting them and sending them to accounting.

With GoFBO

Crew snap receipts on the trip. They're read, categorized and filed to the trip as the month goes, ready for accounting without the sorting day.

“I’m 100% ready to ditch Excel and Box and go with GoFBO. So much easier.”

H.A., Senior Pilot, Embraer Praetor 600 and Citation CJ2+, Boise, Idaho

Add charter when you're ready.

Many Part 91 departments fly some charter, or will. Part 135 is an add-on licensed per tail: legs flown 91 or 135 on the same trip, duty and rest checked as you schedule, releases, load manifests and flight locating. See GoFBO for Part 135.

Simple pricing, per aircraft.

Add an aircraft, add a seat; remove one, pay less.

What kind of operation are you?

Essentials

Core plus maintenance tracking, crew documents and training, and risk assessment.

Early Access Discount · 24% off
$99$74.99per aircraft
per month

Your price stays $74.99 for as long as you're a customer.

$67.49 per aircraft per month when paid annually (save 10%)

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Recommended

Professional

Essentials plus fuel planning, trip briefing, expenses and trip costs, and advanced reports.

Early Access Discount · 34% off
$149$99per aircraft
per month

Your price stays $99 for as long as you're a customer.

$89.10 per aircraft per month when paid annually (save 10%)

Start 30-day free trial

Complete

Everything GoFBO offers.

Early Access Discount · 20% off
$249$199.95per aircraft
per month

Your price stays $199.95 for as long as you're a customer.

$179.96 per aircraft per month when paid annually (save 10%)

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Add-on for any plan

Flying charter? Add Part 135 operations.

Add Part 135 to any package and license only the tails you fly under 135. The rest of your fleet stays Part 91, and each trip leg on a 135 aircraft can still be flown under Part 91 for owner or positioning flights.

$35per Part 135 tail
per month
  • Part 91 or 135 on every leg, on the tails you license
  • Director of Operations, Chief Pilot and other 135 positions, with release authority
  • Certificate profile with your FSDO and principal inspectors
  • Block times and crew duty in every flight log
  • 135.267 flight, duty and rest report, pilot checks (135.293, .297, .299), aircraft list and mechanical irregularities
  • Compliance history that can't be edited or deleted

Compare plans in detail

Built in the left seat

We were tired of finding out where we were flying at the last second.

As pilots, we kept two paper logs and four Excel spreadsheets for the same flights. Trips were planned in group texts we weren't even on. Our flight coordinator was overwhelmed, and so were we: we often didn't know how many passengers were coming, let alone who they were, when we were leaving, or sometimes even where the customer wanted to go, until the very last second.

One place for the whole trip, so the crew knows what the office knows, when the office knows it.

The pilots behind GoFBO · Boise, Idaho

The way it wasWhat we built

Two paper logs and four Excel spreadsheets for the same flights.

One flight log. Photograph the Hobbs and the fuel; totals, reports and maintenance update themselves.

The trip lives in a group text you're not even on.

Every crew member sees the trip, who's flying and every change, on their own phone, as it happens.

A flight coordinator buried in calls, texts and spreadsheets.

One schedule everyone works from. Crew are asked and confirmed for them, so they can coordinate.

No passenger count, let alone a manifest.

Passengers on the trip, with the manifest and their preferences in the trip sheet before every leg.

Not knowing when you leave, or even where they want to go, until the last second.

A request becomes a trip the moment it arrives. Forward the email; every change reaches the crew live.